TERMS OF ACCESS AND DUPLICATION OF PUBLIC RECORDS:
• Copying: Fees for copying public records shall be ten cents ($.10) per page for a paper copy not larger than 9”x14”, with the hourly fee for duplicating time not to exceed the average hourly rate of pay for City Hall clerical staff.
• Copying (greater than 9”x14”): Fees for paper copies larger than 9”x14” shall include (1) the cost of copies, (2) staff time (charged at the average hourly rate of pay for clerical staff) required for making copies and programming, if necessary, and (3) the cost of the disk, tape, or other medium used for the duplication.
• Research for Public Records: Research time required for fulfilling records requests may be charged at the actual cost of research time at the rate of pay for the staff member required to complete the research.
• Electronic Document Fees: Fees for providing access to public records maintained on computer facilities, recording tapes or disks, videotapes or films, pictures, maps, slides, graphics, illustrations or similar audio or visual items or devices, shall include (1) the cost of copies, (2) staff time, which shall not exceed the average hourly rate of pay for staff required for making copies and programming, if necessary, and (3) the cost of the disk, tape, or other medium used for the duplication.
• Duplication Requiring Special Expertise: Fees for maps, blueprints, or plats that require special expertise to duplicate may include the actual rate of compensation for the trained personnel required to duplicate such maps, blueprints, or plats. If programming is required beyond the customary and usual level to comply with a request for records or information, the fees for compliance may include the actual costs of such programming.
• Payment: Payment of copying/research fees may be requested prior to researching and/or making of copies.
• Request Considered Withdrawn: A request shall be considered withdrawn if (1) payment of fees are not remitted by the requester within 90 days of a request for payment, or within 150 days if the fees are greater than $1,000; or (2) if the City has requested clarification of the request and no response is received within 90 days, or within 150 days if the fees are greater than $1,000.
