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Date and Time
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October 9 2020 4:00 PM to 4:30 PM
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Description
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The City of Cape Girardeau, population approximately 38,000, is located in Cape Girardeau County, in Southeast Missouri. The City council consists of a Mayor and six Council members. The City operates under a City Manager form of Government.
The City currently posts bid information by any of the following methods: on the Finance Department’s bid webpage, publishes in the local newspaper, manually notifies vendors by email, phone and regular mail, and advertises on department Facebook pages. The City procures several types of services and products, including:
1. Design and/or construction services for infrastructure projects such as extension or replacement of streets, water, sanitary sewer or storm sewer mains, sidewalks, etc., and city facilities ranging in size from park restrooms to a new city hall.
2. Bulk purchasing of items such as fuel, copy paper, janitorial supplies, swimming pool chemicals, etc.
3. On-call services such as annual contracts for electrical work, concrete and asphalt patching, lab testing, etc.
Annually, the City procures several dozen services and products through RFPs/RFQs for design and/or construction services, notice to bids for construction projects, and bulk purchasing.
The City is accepting proposals from qualified providers to replace the city’s current bid webpage with a Software as a Service (Saas) E-Procurement solution, designed to automate vendor management, solicitation, evaluation, reporting and auditing. The City may also consider the following based on need and proposed pricing: contract and project management, insurance certificate and bond management.
The City utilizes Tyler Technologies Munis ERP solution for other functions such as general ledger, utility billing, permits, and licensing.
The City’s intent is to enter into a contract for an initial term of 12 months, with option to renew annually for four (4) additional consecutive one-year terms.
General Information
Please contact Transformation Manager Anna Kangas with any questions, at (573) 339-6613, or [email protected]. The deadline for questions concerning this RFP is Wednesday, September 30, 2020. Direct contact with other staff, elected or appointed officials, or selection committee members concerning this RFP at any time is strictly prohibited.
Please return your proposal by October 9, 2020 by 4 pm (CST) by mail or in person to:
City of Cape Girardeau
Attn: Anna Kangas
401 Independence Street
Cape Girardeau, MO 63703
Provide 6 hardcopies and one PDF of the proposal on CD or flash drive, in a sealed envelope marked as Proposal for E-Procurement Software.
Late submissions will not be accepted and shall be returned unopened. The City reserves the right to reject any or all submissions, or any part thereof.
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